Privacy policy
General
Define Potential recognises its responsibility, and is committed to, ensuring the privacy of your information.
Personal Information
You may be asked to submit certain personal information in order to receive or use services from Define Potential. We will treat any such personal information submitted by you and any information retrieved while using this website (“site”) in accordance with this Privacy Policy.
Modification of this Privacy Policy
Define Potential may, from time to time and at its sole discretion, modify, alter or otherwise change this Privacy Policy with or without notice to you. All such changes will be effective immediately upon the updating of the page on the site at which the Privacy Policy is contained. You agree to check the Privacy Policy and be bound by the Privacy Policy that is in effect at the time at which you access the site. The date of the recent revision of the Privacy Policy is provided at the end of the Policy.
Collection, Use and Storage of Personal Information
You may browse information contained on the site without providing personally identifiable information. Where you voluntarily provide personally identifiable information (e.g. if you complete your member account information or registration form with us or email us), we will hold your personal information in accordance with the requirements set out in the Australian Privacy Act 1988. In particular:
Your personal information will be used only for the purposes for which it is collected and will be retained only for as long as is necessary to fulfil the purposes for which the information was collected (including any time that we are required by law to retain such information).
We will not release your personal information to any third party except where required to, permitted to, by law, where you have authorised us to do so or where disclosure is connected to the purpose for which the information was collected.
Please note that personal information collected by Define Potential that may be regarded as ‘sensitive’ under the Privacy Act includes:
- Dietary requirements’ (health-related) are collected for event catering purposes only.
Access to, Editing and Deleting Personal Information
You can ask to see the personal information that we hold about you, or make a request for information under the Privacy Act 1988, by sending a written request to:
The Director
Define Potential
PO Box 5482
Kingston ACT 2604
Australia
You may also ask us to correct, alter or delete any personal information that we hold about you by sending a written request to the above contact details. It is your responsibility to ensure that personal information provided to us is accurate.
You are advised that alteration or deletion of your personal information may prevent us from continuing to provide you services you receive or use on this site.
Notwithstanding the above, Define Potential reserves the right to retain and anonymise any and all non-personal information you have provided to us if such information is being used, or is intended to be used, for research purposes.
Information Retrieved while Visiting the Website
Some information is automatically retrieved while you visit the site. This information is outlined below. In the event that any personal information is collected, we will only use this information in aggregate form so that the identity of individual users cannot be identified.
In order to provide you with better and more relevant services, we compile information about email responses and website usage. This information helps us to better understand our customers’ interests and site usage patterns and also what types of content may help to encourage those visits.
We also log your IP address (the perceived location of your computer on the internet) and your browser and operating system details whenever you use the site. This is primarily for system administration and troubleshooting purposes but to also assist in understanding the locations of users accessing the site and the different types of technology platforms being used to do so.
Email Communications
We may send emails to you from time to time. Such emails may relate to:
- the program in which you are participating
- other learning services that we are providing to you
- responses to enquiries
In addition, if you have opted-in to receive such communications, we may send you via email information relating to our products and services. All ‘opt-in’ emails include links to unsubscribe from the email service. You can also use the Contact Us page of the site to make any such request.
Our emails may track clicks to find out which links in the email were clicked on. We may also track whether the email itself has been viewed and by whom. “HTML-sensing” may be used to determine if your client supports HTML-based emails.
Cookies
This site uses cookies to enhance your experience while visiting the site. Cookies are small text files created by a web server, delivered through a web browser, and stored on your computer. They provide a means for this site to keep track of online patterns and preferences, as well as to identify return visitors. Cookies make the personalisation of your web experiences possible, so that you do not need to re-enter your information each time you visit the site.
You have the ability to manage the use of cookies on your computer using controls in your browser. To learn more about how to manage cookies, visit allaboutcookies.org. Note that disabling of cookies may prevent this site from functioning properly when viewed through your browser.
Security
To prevent unauthorised access, maintain data accuracy and ensure the appropriate use of any information supplied by you, Define Potential has put in place physical, electronic and managerial processes to protect your information. Additionally, all user information stored on the site is protected from unauthorised access through the use of secure passwords, brute force protection, 404 detections, strong password enforcement, bad user lockouts, system file restrictions and other security measures.
Users have specific responsibilities to keep their passwords safe.
The website, and the underlying data, is hosted by a third party service provider. This service is based in Australia, subject to Australian laws (including the Privacy Act 1988) and utilise web hosting and database storage infrastructure which is wholly based in Australia. This Service Provider employs physical, electronic and managerial processes to protect the hosted service (site and data).
Data exchange via email, due to the nature of the technologies involved, is not completely secure. Although we will endeavour to protect any personal information that you send to us via email, we cannot guarantee the security of such information. Once we have received your personal information via this mechanism, we use security processes and technologies to secure this information.
Revision Date
This Privacy Policy was last updated 14 July 2018.